The J-1 Exchange Visitor Program was created as part of the Mutual Educational and Cultural Exchange Act (Fulbright-Hayes Act) or 1961. The overall goal of the act, and of the Exchange Visitor Program, is to “increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchanges [22 CFR § 62.1(a)].
CSU’s International Student and Scholar Services office can create DS-2019 immigration documents to assist prospective exchange visitors in applying for a J-1 visa. Exchange visitors at CSU are typically engaged in research, teaching, consulting, observing, or demonstrating special skills.
Minimum Funding Requirements for J-1 Exchange VisitorsCurrency is listed in USD.
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Short Term Scholar
--- Child (each)
Instructions for Completing This Form
The process for bringing an exchange visitor to CSU is as follows:
- The prospective exchange visitor must complete Section A (pages 3-5) of this DS-2019 request packet
- The department sponsor must complete Section B (pages 6-11)
- The department head must sign page 9 to confirm support of the proposed exchange visit.
- The department sponsor must submit the completed DS-2019 request packet to International Student and Scholar Services (ISSS) or Campus Delivery 1024.
- All supporting documents outlined on page 2 of this packet must be included.
- After receiving a completed DS-2019 request packet and all supporting documents, ISSS will process a DS-2019 immigration document, which the visitor can use to apply for a J-1 visa at the U.S. consulate in his/her home country.
To allow the visitor sufficient time to apply for a visa, it is recommended that ISSS receive the completed request packet a minimum of 8 weeks prior to the requested program start date.
The following items must accompany this packet:
- Proof of payment of the administrative fee (see below)
- Visitor’s passport identity page (and passport identity pages for dependent family members if applicable)
- Documentation of funding (see page 4)
- Assessment of exchange visitor’s English language proficiency (see pages 7-8)
- The host department will need to assign a CSU ID number for the visitor by entering the visitor’s information into Oracle (employee/associate). The name, date of birth, and gender must be entered exactly as they appear on the visitor’s passport.
- Export compliance questionnaire, if applicable (see pages 10-13)
- For visitors transferring from another U.S.institution, copy(ies) of current DS-2019
- Research Scholar/Professor/Specialist Category: $250
- Short-Term Scholar Category for Period of 4 Weeks or Longer: $250
- Short-Term Scholar Category for Period of Less than 4 Weeks: $100
- The administrative fee may be paid by the host department by:
- Internal Order through the University Kuali System
- Attn: International Student and Scholar Services (Provide copy of IO document with DS-2019 request packet)
- Credit card (Include a copy of the credit card receipt)
- Internal Order through the University Kuali System
Visitors: May pay by credit card on our secure online payment system (Choose “ISSS” and then “Initial DS-2019” for the requested category)
The U.S. Department of State mandated that J-1 exchange visitors including short-term scholars, research scholars, professors, specialists, and student interns, have sufficient English proficiency [22 CFR §62.10(a)(2)].
Sponsors must establish and utilize a method to screen and select prospective exchange visitors to ensure that they are eligible for program participation, and that:
- The program is suitable to the exchange visitor’s background, needs, and experience; and
- The exchange visitor possesses sufficient English proficiency as determined by an objective proficiency measurement to successfully participate in his or her program and to function successfully on a day-to-day basis.
The host faculty member must verify an applicant’s English language proficiency through a recognized English language test, by signed documentation from an academic institution or English language school, or through a documented interview conducted by the sponsor either in person or by videoconferencing, or, if videoconferencing is not possible, by telephone. If the host faculty member cannot firmly establish sufficient English proficiency, then it is not appropriate to request a DS-2019 for the J-1 exchange visitor, as s/he is not eligible for J-1 status.
To comply with this regulation, host faculty must submit documentation of a prospective J-1 scholar’s English proficiency as part of the DS-2019 request process. ISSS will not issue a DS-2019 without valid documentation.
The English Proficiency Requirement can be satisfied by submitting documentation of at least one of the following:
- Documentation that the prospective J-1 exchange visitor is a Native English speaker from Australia, Belize, Botswana, Canada (except Quebec), Commonwealth Caribbean, Ghana, Great Britain, Ireland, New Zealand, Nigeria, Scotland, Singapore, South Africa, or Zimbabwe.
- Copy of diploma from U.S. institution or foreign institution where instruction occurred in English. Degree must have been earned within the last five years.Copy of official scores from one of the following English language tests taken within the last two years and meeting the stated minimum score noted below:
- A signed letter from an academic institution or English language school that is internationally recognized indicating prospective exchange visitor’s level of English proficiency. The letter must be dated within the last two years, state the dates when the potential scholar attended the institution or school, and affirm that the prospective exchange visitor achieved at least intermediate level skills.
- J-1 English Proficiency Interview Assessment Report (see template on next page) from an interview conducted in English by host faculty member with the prospective exchange visitor. The interview can be conducted in person, via Skype or other videoconferencing method, or if videoconferencing is not available, telephone. The host faculty conducting the interview must be proficient in English.
- The interview should be assessed according to the TOEFL Independent Speak Rubric Scoring Standards.
Export Compliance Questionnaire
Form should only be completed by applicant’s direct supervisor, or a person with intimate knowledge of the work that will be performed by the applicant. Signature indicates responsible party of applicant’s work.
Please do not leave any blanks. If a question does not apply, indicate “N/A.” If a question will apply in the future, but the details are unknown at the present time, indicate “TBD.”