CSU’s Sponsor Billing Service
The Sponsor Billing Service enables a third party sponsor or non–related entity to pay for student charges at Colorado State University. A sponsor is any government agency, business, embassy, foreign government, third–party trust fund or other non-related entity that agrees to pay for all or part of a student’s expenses while at CSU.
Frequently Asked Questions
Can a sponsor request be denied?
Yes, sponsor requests can be denied. While they are generally approved, some examples of a request being denied are:
– The sponsor has restrictions that conflict with university billing processes.
– The sponsor has a history of slow or non-payment
What charges may be billed to a sponsor?
Sponsors may be billed for education-related charges only. Typical charges include:
Mandatory Charges:
Continuing Education
Course Fees
Department Material Fees Facility Use Fees
General Fees
Intensive English Charges
International Sponsor Charge
Placement Exam Fees
Professional Program Assessment
SEVIS Charge
Sponsor Billing Charge
Technology Charges
Tuition
(Tuition – Supplemental)
(Tuition – Upper Division)
Special Authorization Only:
Books & Supplies
CSU ID Charge
Health Charges
Health Fees
Health Insurance
Internet Connect Fee
Locker Fees
New Student Charge
Parking Permits
Resident Hall Charges
Study Abroad Charges
What charges will not be billed to a sponsor?
Non-educational and optional charges will not be billed to a sponsor. Typical charges that are excluded include fines, Short Term Loan repayment and apartment rent.
What is the College Opportunity Fund (COF)?
The College Opportunity Fund provides a stipend to eligible Colorado resident undergraduate students. This stipend pays a portion of the student’s base tuition.
Beginning fall 2005, eligible undergraduate students must authorize the payment of the stipend to their Colorado State University account each semester.
Unless the sponsor provides a specific billing authorization for the payment of full Base Tuition, we will only bill the sponsor for the Student’s Share of tuition and not the state-funded portion for which the student is eligible to receive a stipend.
When should the billing authorization be sent to CSU?
The sponsor authorization must be received before the first due date of the semester to avoid late charges being assessed to the students account. The student is responsible for paying as billed until your authorization is received. Plan ahead to avoid any problems.
Where are billing authorizations submitted?
The sponsor should fill out a Sponsor Billing Authorization Form and provide an official letter or other authorizing document to:
Colorado State University
6024 Campus Delivery
Fort Collins CO 80523 – 6024
FAX (970) 491-2452
Is there a charge for this service?
Yes, a nominal mandatory billing service charge of $50 is assessed directly to the sponsor each semester for every student sponsored. Failure to pay the sponsor billing service charge will result in termination of future sponsor billing requests.
What are some advantages to using the Sponsor Billing Service?
By using the Sponsor Billing Service, the student in most cases:
– Will have no out of pocket expenses at the beginning of a semester for the charges authorized by the sponsor.
– Will not have late payment charges assessed on the charges covered by the sponsor.
– Will be able to go to the CSU bookstore and charge the needed textbooks, up to the limit set by the sponsor. Students not sponsored will have to pay for their books and get reimbursed later.
Once the Sponsor Application form and billing authorization are received, the specified charges are transferred from the students account to an account for the sponsor. An invoice is then prepared and mailed directly to the sponsor.
When are sponsor invoices mailed?
There are five sponsor invoices mailed each academic year.
Fall Semester: Mid September and end of November
Spring Semester: Mid February and end of April
Summer Semester: Early July
What information is necessary?
The authorization must include the following information:
Student’s Full Name
CSU ID Number
Period Covered
Maximum Amount of Coverage
Types of Charges Covered or Not Covered
Billing Address of Sponsor
Contact Person, Phone Number, and Email Address
What happens if the sponsor does not pay all or part of the billed amount?
The student is ultimately responsible for all charges incurred at Colorado State University. If the sponsor does not pay an invoice as billed, CSU will notify the student and request assistance in contacting the sponsor. If payment is still not received, the unpaid charges will be transferred back to the student’s account. The student is then responsible for paying the charges as defined by the CSU billing system. This could delay future registration, access to academic transcripts, and the student’s diploma.
What charges are there?
International Sponsor Charge:
This International Sponsor Charge is assessed to all international sponsors. For more information about the charge, contact the Office International Student Services at (970) 491-5917.
SEVIS Charge:
SEVIS stands for: Student and Exchange Visitor Information System. This charge is assessed to all International Students to fund compliance with the foreign student tracking system mandated by Congress. For more information, contact the Office of International Programs at (970) 491-5917.